Your software treats a black belt
like a gym membership.

Two reasons. First, a trial of academy software you'd never finish setting up isn't useful — the value is in the curriculum, ranks, members, and payment history actually loaded in. Second, every subscription includes a dedicated onboarding session that does exactly what a trial would: validates the fit, configures your discipline, and gets you up and running. Instead of a trial, we offer a 30-day money-back guarantee . Subscribe, get fully onboarded, use the platform live for a month — and if it isn't right, full refund. Your data is exportable as CSV at any time.

During onboarding, we walk you through configuring your disciplines and belt ladders, demonstrate how to import members and historical data, set up per-location branding, route Stripe sub-accounts, and run training with your team. You do the setup and load your data; we guide you through every step. Most academies are fully operational within 7–10 days of subscribing. You have direct Founder VIP Support access during onboarding and priority support thereafter.

Everything. Unlimited members, leads, and staff. The full curriculum and grading system. The full competitions module — every ruleset, judge phone scoring, online registration with Stripe. The unified inbox with browser dialer, workflow automations, cohort programs and add-on plans, family accounts, the installable member app with push, the website builder with a custom domain, per-location branding and isolated databases, Stripe sub-account routing, webhooks and full API access, email and SMS, reports and KPI dashboard, priority support and 200GB storage per location. The only optional extra is the AI Automations add-on ($97/mo) for the AI front desk. There are no feature paywalls — the tier scales with locations, not with features.

Base price is $197 per location per month. At two or more locations, every location drops to $157.60 — that's the 20% volume discount applied automatically at checkout. So two locations = $315/month, three = $473, four = $630, five = $788, and the math continues from there. Larger brands (8+ locations or federation-level) get further volume tiers on annual contracts — contact us for a custom quote.

A flat 0.5% on transactions processed through the platform — memberships, shop orders, tournament registrations, event tickets. It funds the per-location Stripe sub-account infrastructure, the payment recovery automation, and the reconciliation tooling. It's on top of Stripe's own processing fees, which you'd pay anywhere. We don't take a cut of your Stripe revenue beyond this fee.

Smoothcomp is purpose-built for tournament management, and it's good at it — but it's a separate product. Every athlete you register lives in their system, not yours. Our competitions module is built into the same platform that holds your members, ranks, and curriculum. Athlete results feed straight into the member record. Tournament history becomes part of the rank history. You also get bracket scoring from a tablet and a public scoreboard out of the box, with no per-event fee.

You'll bring your own data. Most academy platforms (FightKit, Champion HQ, Zen Planner, Mindbody) offer CSV export of members, plans, schedules, and payment histories — that export is yours to run. Once the data is exported, import is on your side too. The founder-led onboarding session guides you through platform setup, configuration and training — not data work. Your records stay in your control end-to-end.

Each of your locations can have its own custom domain (instead of locationname.getacadevo.com), its own logo, its own colour scheme, its own favicon. Members at that location see your brand, not ours. If you're a federation or a franchise, individual academies can present themselves as fully independent — even though they all run on the same back-end Acadevo brand instance you control.

The AI Automations add-on is $97 per month per location and includes a $40 monthly AI usage credit that rolls over. It gives your school an AI agent that answers texts, website chat, email, Facebook and Instagram messages — and picks up the phone with a natural voice — using a knowledge base you write, with your persona, instructions and guardrails. It books trial classes, answers the questions you have told it to answer, hands off to a human when it should, and runs your automations. Every channel is its own switch, and nothing talks until you turn it on.

Competitions are organised as events (Kata, Kumite, Weapons, Grappling, Point sparring — each with its own scoring model) and divisions with age, gender, belt and weight bounds and capacity. Formats: single elimination, real double elimination with one grand final, round robin, judged kata with drop-high/drop-low across five or more judges, and pools-to-playoff with configurable advancement. Scoring models cover kata judging, WKF kumite, point sparring, IBJJF grappling and simple scoring, with overrides per event. Judges score from their own phone via a per-mat link; the console runs a server-authoritative timer; results, medals and placings write back to each athlete's record.

Yes. A parent logs into the member app once, sees every child under My Family, switches between them, and can add a sibling and pay for the plan from the portal. A second guardian can be linked to a child as well. Billing follows the household — a child's membership bills the parent's card — and the app installs from the browser on iPhone and Android with push notifications, no app store.

You do, and you can export anytime. Members, schedules, payments, ranks, attendance, tournament results — all available as CSV. There's no paid export tier, no "premium data ownership" upsell, no retention call when you leave. Per-location databases are individually backupable and exportable. The schema is fully documented.